Administration Officer

June 22, 2023 0 Comments

Position Overview: The Administration Officer will play a crucial role in supporting our day-to-day administrative operations. This position requires a highly organized, detail-oriented, and self-motivated individual who can effectively manage multiple tasks and priorities in a fast-paced environment. The successful candidate will be responsible for performing various administrative and clerical tasks, ensuring the smooth functioning of our office, and assisting in maintaining efficient workflow processes.

Job Position: Administration Officer
Job Location: Coquitlam, BC
Company: 0744271 BC LTD
Salary: $27.50 Hourly
Job type: Full Time
Working Hours: 40 Hours a week

Table of Contents


  1. Perform general administrative duties, including answering and directing phone calls, managing correspondence, and maintaining office supplies.
  2. Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
  3. Prepare and distribute internal communications, memos, and reports as needed.
  4. Assist in the preparation of presentations, documents, and spreadsheets using appropriate software tools.
  5. Maintain and update electronic and physical filing systems, ensuring accuracy and confidentiality of information.
  6. Assist in managing office budgets and expenses, including tracking invoices, processing payments, and reconciling accounts.
  7. Support HR functions, such as maintaining employee records, assisting with onboarding processes, and coordinating training sessions.
  8. Collaborate with other team members to ensure efficient workflow and effective communication within the organization.
  9. Contribute to the development and implementation of administrative policies, procedures, and best practices.
  10. Handle inquiries and provide excellent customer service to internal and external stakeholders.


  1. Minimum of [X] years of experience in an administrative role, preferably in a similar industry.
  2. Proficient in using office productivity software (e.g., Microsoft Office Suite) and familiarity with database management systems.
  3. Strong organizational and time management skills with the ability to prioritize tasks effectively.
  4. Excellent written and verbal communication skills, including the ability to draft professional correspondence and reports.
  5. Attention to detail and accuracy in data entry and record-keeping.
  6. Ability to work independently and collaboratively within a team environment.
  7. Demonstrated problem-solving abilities and a proactive approach to addressing challenges.
  8. Strong interpersonal skills and the ability to maintain confidentiality and handle sensitive information with discretion.
  9. Knowledge of HR processes and basic accounting principles is an asset.
  10. A diploma or degree in Business Administration or a related field is preferred.


At our organization, we value our employees and strive to provide a supportive and rewarding work environment. As an Administration Officer, you will be eligible for a comprehensive benefits package, which may include:

  1. Competitive Compensation: We offer a competitive salary commensurate with your qualifications and experience, ensuring that your hard work and dedication are recognized.
  2. Health and Dental Insurance: We provide health and dental coverage to help you maintain your well-being and take care of your medical needs.
  3. Retirement Savings: We offer a retirement savings plan, such as a 401(k) or RRSP, with employer matching contributions, helping you plan for your future and financial security.
  4. Paid Time Off: We believe in work-life balance and understand the importance of taking time off. You will be entitled to paid vacation days, holidays, and personal/sick leave to recharge and spend quality time with your loved ones.
  5. Professional Development: We support your professional growth and encourage continuous learning. We offer opportunities for training, workshops, conferences, and educational assistance programs to enhance your skills and knowledge.
  6. Employee Assistance Program: We provide access to an Employee Assistance Program (EAP) that offers confidential counseling, resources, and support for personal and work-related issues.
  7. Flexible Work Arrangements: We understand the need for flexibility in balancing work and personal responsibilities. Depending on the nature of the role, we may offer flexible work hours or remote work options.
  8. Employee Recognition and Rewards: We believe in recognizing and rewarding exceptional performance. We have programs in place to acknowledge your contributions and celebrate milestones and achievements.
  9. Employee Wellness Initiatives: We promote employee well-being through wellness initiatives, such as fitness programs, health challenges, and access to wellness resources.
  10. Positive Work Culture: We foster a positive and inclusive work culture where diversity is celebrated, and teamwork is valued. We encourage open communication, collaboration, and a supportive atmosphere.

How to apply?

By email: